TimeQuorum Documentation

What is TimeQuorum?

TimeQuorum is a multi-tenant time tracking and project management platform. Each workspace is isolated — your data never mixes with another company's. Use it to log hours, manage projects and clients, generate invoices, and report on team productivity.

TimeQuorum is available as a cloud-hosted SaaS or as a self-hosted on-premises installation for Enterprise customers.

Plans & Pricing

Features throughout this documentation are tagged with the minimum plan required.

Quick Start

Get your team tracking time in minutes.

1. Create a workspace — sign up at timequorum.com and choose a subdomain for your team.
2. Invite your team — go to Users and send invitation emails. Each person can set their own password on first login.
3. Add clients — in Clients, add the companies or individuals you work with.
4. Create a project — in Projects, link a project to a client, set budget/billing type, and add billing classes.
5. Start tracking — use the Time Tracking page to start a live timer or add manual entries.

Time Tracking Free

The Time Tracking page is the primary place for logging hours. You can use a live timer or create manual entries.

Live Timer

Click Start Timer, choose a project and optional task, and the timer begins. A floating widget at the bottom-right of every page shows the running timer — you can navigate anywhere without losing it. Click the widget to stop and save the entry.

Pause & Resume

The Pause button on the floating widget pauses the timer without discarding the session. Resume when you're ready. Paused time is excluded from the final entry duration.

Manual Entry

Click Add Manual Entry to log hours for a past period. Set the date, start and end time, project, task, and optional notes.

Effort vs Hours

When a project uses milestone, credit-based, or budget billing, you'll see an Effort field alongside the hours input. Effort represents your estimated work weight for the task (useful for milestone tracking). For time-based billing projects, only Hours is shown.

Entry Columns

Projects & Tasks Free — 3 projects Unlimited on Starter+

Projects connect your clients to the work your team performs. Each project can have billing classes, milestones, tasks, and time entries.

Creating a Project

Go to Projects → New Project. After saving, you are automatically taken into the project where you can configure everything.

Project Structure

Billing Classes

Billing classes define how work on a project is charged. Each class has a billing type:

• Time-based — charged at an hourly rate
• Milestone — fixed price for a deliverable; tracks % complete
• Credit-based — deducted from a pre-purchased credit pool
• Budget — fixed budget with hours tracked against it

Milestone Progress

Each milestone shows a progress bar. Progress is calculated from the effort logged on time entries assigned to that milestone class.

Project Time Entries

Inside a project, the Time Entries tab lists all entries for that project with the same columns and actions as the main Time Tracking page: date, hours, billable hours, task, notes, and edit/delete actions.

Clients Free — 3 clients Unlimited on Starter+

Clients represent the companies or individuals you work for. All projects link to a client, and invoices are generated per client.

Client Profile

Each client has a name, contact information, billing address, default currency, and default billing rate. Client codes are auto-assigned and never reused after deletion.

Client Detail View

Click a client to view its projects, contacts, and billing history all in one place. From here you can create new projects directly linked to the client.

Dashboard Free

The Dashboard gives an at-a-glance view of team activity, recent time entries, and project status. Charts show hours by project over the selected date range.

Widgets

• Hours This Week — total hours logged by the current user
• Recent Entries — latest time entries across all projects
• Project Activity — bar chart of hours per project
• Active Projects — quick-access to in-progress projects

Calendar Starter+

The Calendar view displays time entries on a monthly or weekly grid. Each entry appears as a color-coded block by project. Click any entry to edit it directly from the calendar.

Users & Roles Free

Invite your team via email. Each user is assigned one of five roles that determine what they can see and do.

Inviting Users

Go to Users → Invite User. Enter the email address and role. The invited user receives an email with a link valid for 7 days. If the link expires, click Resend Invitation — this generates a new link and invalidates the previous one.

User Limits

Free plans support up to 5 users. Starter and above support unlimited users (billing is per-seat on paid plans).

Groups Free

Groups let you organize users into teams for easier project assignment and reporting. A user can belong to multiple groups. Groups can be assigned to projects to control visibility.

Reports Starter+

Reports give detailed visibility into how time is being spent across projects, clients, and team members.

Available Reports

All reports can be filtered by date range, user, project, or client, and printed or exported.

Audit Log Starter+

The Audit Log records who did what and when across the workspace. Every create, edit, delete, login, and settings change is logged with a timestamp, user, and before/after diff.

Useful for compliance, debugging data changes, and tracking team actions. The log is read-only and cannot be modified by workspace users.

Invoices Professional+

Generate professional invoices from your time entries and billing classes. Send them directly to clients or export as PDF.

Creating an Invoice

1. Go to Invoices → New Invoice
2. Select the client and billing profile (or add a new billing profile inline)
3. Click Add from Time Entries to pull in logged hours for a date range
4. Or click Add from Classes to add milestone/credit items directly
5. Review line items, apply tax rate if needed, and save

Billing Profiles

Billing profiles store the client's billing name, address, and payment terms. You can add a new profile directly from the invoice form without navigating away.

Invoice Status

System Settings Admin only

System Settings are accessible to workspace Admins. They cover workspace configuration, team management, and billing.

General Settings

• Workspace name, timezone, and default currency
• Work week configuration (start day, default hours)
• Rounding preferences for time entries

Plan & Usage

View your current plan, billing period, seat count, and payment methods. Upgrade or downgrade your plan, add a credit card, and view billing history. If your subscription has lapsed, a Pay Now button reactivates immediately.

Danger Zone

Permanently delete the workspace. This drops all data and cannot be undone.

API Integration Read-only on Starter Full access on Professional+

TimeQuorum exposes a RESTful JSON API that lets you integrate with third-party tools, automate workflows, and build custom reporting dashboards.

Authentication

All API requests require a Bearer token in the Authorization header:

Authorization: Bearer <your-jwt-token>

Obtain a token by authenticating through the portal SSO flow or by using an API key (available in System Settings → API Keys on Professional+ plans).

Base URL

All endpoints are relative to your workspace URL:

https://{workspace}.timequorum.com/api

Key Endpoints

Example: Fetch This Week's Entries

curl -X GET \
  "https://acme.timequorum.com/api/entries?start_date=2026-05-04&end_date=2026-05-08" \
  -H "Authorization: Bearer eyJhbGci..."

Example Response

{
  "entries": [
    {
      "id": 42,
      "date": "2026-05-07",
      "project_id": 5,
      "project_name": "Website Redesign",
      "task_name": "Frontend development",
      "hours": "3.50",
      "billable_hours": "3.50",
      "notes": "Implemented dashboard charts",
      "user_name": "Alex Johnson"
    }
  ],
  "total": 1
}

Pagination

List endpoints support ?page=1&limit=50 query parameters. The response includes total, page, and limit fields for cursor navigation.

Common Integrations

Webhooks Professional+

Webhooks let TimeQuorum push real-time events to your systems rather than polling the API. Configure webhook endpoints in System Settings → Integrations.

Available Events

Payload Format

{
  "event": "entry.created",
  "workspace": "acme",
  "timestamp": "2026-05-08T14:32:00Z",
  "data": {
    "id": 42,
    "user_id": 7,
    "project_id": 5,
    "hours": "2.00",
    "date": "2026-05-08"
  }
}

Webhook deliveries include a X-TimeQuorum-Signature header you can use to verify authenticity. Retries are attempted 3 times with exponential backoff on failure.